Thread: Distribution Lists

There are times when you need to send a particular message to a group of people who handle a particular business function. For instance, all people in Sales & Marketing or all people in Management or in Accounts. It could also be a team working on a particular project. If that happens frequently, then it makes sense to group a set of e-mail IDs under a distribution list.

* From the Outlook menu, select "Go I Calendar".

* Select "File I New I Distribution list".

* Type a name for the distribution list (like 'Sales Team').
* Click "Select Members .

* Scroll through the list of contacts and click on a contact.

* Under the section "Add to distribution list", click "Members".

* Click on a few more contacts and add members to this distribution list. o When you're done, click "OK" and then "Save and Close".

Scroll through the list of contacts [in alphabetical order) and you will see the name of the new distribution list. To send a message to all the member, on this list:

* Create a new e-mail message, o CLick on the "To" button. Scroll through the List of contacts and Locate the name of the distribution List.

* CLick on the name of the distribution List so that it appears in the "To" fieLd. At any time, you may add more members to the distribution List as foLLows:

* ScroLL through the List of contacts, Find and doubLe-click on the name of the distribution List to open it.

* Repeat steps 4 to 6 given above.

* It is important to click on the "Update Now" button [towards the right).

* FinaLLy, click on the "Save and CLose" button.