Thread: Backup your e-mail

If you download e-mail that is critical to your business, then it is advisable to make a copy of it on a storage medium. So if there is a major problem with your computer, you can access the copy of your messages on some other computer. There are many methods for backing up Outlook e-mail. Third-party software solutions make this task very easy, but it comes at a price. But here is one method that you can try. Outlook e-mail messages are stored in a file with a .pst file name extension. We shall create a file call Backup. pst and store this on the desktop. Once done, we shall copy it to a USB memor'y card or pen drive.

* From the Outlook menu, select "File I Import and Export".

* Select the action "Export to file" and click "Next".

* The file type should be 'Personal Folder File' [.pst!.

* Click "Next".

* The list of folders is shown. Click on the "Inbox" folder to select it. Also select the option "Include subfolders".

* Click "Next".

* Click on the "Browse" button and navigate to the desktop.

* Also specify the file name as 'backup.pst' and click "OK".

* Click "Finish".

* Select "No Encryption" and click "OK",

We assume that all your messages are stored in the Inbox folder and sub-folders [under Inbox!' But if you have sorted your mail in other folders [outside Inboxl then you will also have to back those folders and messages individually, following the steps in this tip.