If you work with many documents on a regular basis, establishing records will finally be necessary. You have a option between scanning documents and using paper storage.Convenience Factors

1. In temporary, it's easier to just file documents in a folder. Thus, if people who want to see those documents are not physically distributed, document scanning may be needless.
Long-term Convenience

2. Though, scanning documents puts them on PC, and those files can then be rapidly sent to people, or those documents can rapidly be recovered on case-by-case basis.
Cost Considerations

3. Paper storage can be cheaper, if you do not have many papers to store. A file cabinet is cheap than a file server in terms of both initial cost and long-term maintenance.
Security

4. Generally, a better choice is to scan at least main documents and store them
distantly thus that do not misplace those documents in case of fire or theft.
Using a Combination

5. You can also maintain documents in a file cabinet and then scan them when you want to. It's not generally needed to go entirely with one approach.