How to Create a Group Calendar With Exchange

One of the most dynamic and priceless tools built into Microsoft Exchange is the capability to share in order between users. Calendars, contacts, and in-boxes can all be shared to individual users or entire groups at the access security level you choose. Read and Write access or just Read access can be given to all, or just to an administrator to keep unlawful changes under control. A group calendar can give your institute a great central location for schedules and other shared event information.

Set Up a Group Calendar

1. Step 1

Start Microsoft Outlook. Select “Folder view” and then click “+" sign to expand.

2. Step 2

Go to “New Public Folder” by right clicking “All Public Folders”. Type a folder name. Choose Calendar Items from the drop down menu, click “OK”. See that the new Calendar is visible.

3. Step 3

Right click new Public Calendar created, go to Properties. Select Permissions. Select Add to select the user or group accounts to add access levels for, press Ctrl to choose multiple accounts. Select Add, and OK.

4. Step 4

Create sure the accounts are selected. Reset the consent levels for the accounts as preferred for Read, or Read and Write permissions. Apply, and OK.

5. Step 5

Open Outlook. Select Folder view to permit the full file list is visible. Click “+”to expand. See that the new public calendar is visible and accessible.