Word contains mail merge aspect that helps you produce letters rapidly, although you want to send to many recipients. You can utilize current list or make one from scratch in Word, Excel, Access or Outlook. Every field on list should contain column heading, so Word can match fields to letter properly. You can then print merged documents in MS Word using list of your selection.

Instructions

Step 1

Open list either in MS Word, Excel, Access it has column headers.

Step 2

In Word, open current letter or make one from scrape.

Step 3

Click "Tools," "Letters and Mailings" and then "Envelopes and Labels." In "Mail Merge", pick "Letters" and tick on "Next: Starting document."

Step 4

Choose "Use Current Document" and push "Next: Select Recipients." Click "Use an Existing List" and choose "Browse." Find list you want to utilize and double click it.

Step 5

Tick "OK" in "Mail Merge Recipients" and choose "Next: Write Your Letter."

Step 6

Put cursor in document where you need to include recipient's name. Then select "More Items..." below "Write Your Letter" in task pane. "Insert Merge Field" dialog box appears. Double click on merge field that goes in that region letter and push "Close."

Step 7

Do again earlier step to put in extra fields into letter until list is finish. After letter has all fields you want from list, click "Next: Preview Your Letters."

Step 8

Click "Next: Complete the Merge."

Step 9

Put paper on printer and push "Print" in "Mail Merge". Click "OK" in "Merge to Printer", then push "OK" in "Print" dialog box.